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Edit a competency assessment

Learn how to edit a competency assessment and what happens next

Who this article is for:

  • Users with access to Ausmed Competency™ 
In this article:

How to edit a competency assessment

Step 1: Locate the competency assessment

  1. From the top main navigation bar, select Competency.

  2. Navigate to Competency Library > Your Competencies in the left-hand menu.

  3. Locate the competency you wish to update in the list.

  4. Choose one of the following ways to open the competency builder:

    1. Hover over the competency row, click the three dots icon ... , and select Edit.

    2. Click the competency title to open the details page, then click Edit in the top right. 

Step 2: Edit the competency

  1. Make your required changes.

  2. If you're updating a draft, click Save Changes in the top right. This saves your changes immediately — no further steps are needed.
  3. If you're updating a published competency, click Update in the top right and continue to Step 3.

Step 3: Finalise changes to a published competency
  1. Choose the update type: Trivial, Minor or Major. Refer to Choosing the right version type below for guidance.
  2. Add internal notes describing what changed (e.g. "Fixed typo in Q3" or "Updated to 2024 Standards"). These notes are for your internal audit trail.
  3. Click the green Update button to finalise the changes. 

Note: Updating a published competency doesn't disrupt assessments already in progress — see How does version management work in Ausmed Competency™? for details on how versioning is handled.

Choosing a change type

When you update a competency, you can categorise the change type as minor or major. Since the impact on assessors is always the same (non-disruptive), this choice is primarily for your organisation's audit trail and version history.

When to apply a minor change:
  • Apply a minor change when updating information about the assessment or making small improvements that don’t change the assessment criteria. 
  • This includes correcting spelling mistakes, updating competency details (such as the title, description, assessors, or related job roles), and modifying references or linked resources.
  • A minor change is indicated by an increment to the second digit of the version number (e.g. v1.1 -> v1.2)
When to apply a major change:
  • Apply a major change when you’ve altered the structure of the assessment or changed the evaluation standard. 
  • This includes moving or restructuring sections or criteria, adding or removing criteria or checklist items, or updating wording in a way that changes what is required.
  • A major change is indicated by an increment to the first digit of the version number (e.g. v1.8 -> v2.0).