---
title: Add users to job roles
description: Learn how to add users to job roles.
---

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# Add users to job roles

## Learn how to add users to job roles.

[Job roles](https://knowledge.organisations.ausmed.com.au/en/knowledge/create-job-roles?hsLang=en) are a grouping concept representing the professions that exist in your organisation with common learning compliance obligations

If you have organisation manager [permissions](https://knowledge.organisations.ausmed.com.au/en/knowledge/understand-permissions?hsLang=en), you can add any user to a job role. However, if you have team manager permissions, you can only add users to job roles if they belong to the teams you manage.  

This article describes how to add users directly to job roles. The same result can be achieved if [uploading multiple users](https://knowledge.organisations.ausmed.com.au/en/knowledge/add-new-users?hsLang=en) in bulk by importing a CSV file.

**Who does this article apply to?**

- Users with access to Ausmed's [learning](https://knowledge.organisations.ausmed.com.au/en/knowledge/access-ausmeds-learning-management-system?hsLang=en) or [policy](https://knowledge.organisations.ausmed.com.au/en/knowledge/access-the-policy-management-system?hsLang=en) management systems
- Users with organisation or team manager [permissions](https://knowledge.organisations.ausmed.com.au/en/knowledge/understand-permissions?hsLang=en).

**In this article:**

- [Add a user to one or more job roles](https://knowledge.organisations.ausmed.com.au/en/knowledge/add-users-to-job-roles#add-single)
- [Add multiple users to a job role](https://knowledge.organisations.ausmed.com.au/en/knowledge/add-users-to-job-roles#add-multiple).

---

#### **Add a user to one or more job roles**

**Steps**

1. Go to **Administration** in the top navigation bar of the manager portal.
2. From the left sidebar menu, go to **Manage Users**, then enter the user's first or last name in the user column of the "Active", "Pending", "Invited" or "Inactive" tabs.![](https://knowledge.organisations.ausmed.com.au/hubfs/Screen%20Shot%202022-06-03%20at%209-16-53%20am-png.png)
3. Choose one of the following options: 
     1. Hover over the row of your chosen user, click the drop-down menu ![](https://knowledge.organisations.ausmed.com.au/hs-fs/hubfs/Screen%20Shot%202022-05-25%20at%2010-02-19%20am-png.png?width=23&name=Screen%20Shot%202022-05-25%20at%2010-02-19%20am-png.png) and click **Edit.**
     2. Click on the user's name, then in the upper right of their user transcript   
        click the drop-down menu ![](https://knowledge.organisations.ausmed.com.au/hs-fs/hubfs/Screen%20Shot%202022-05-25%20at%2010-02-19%20am-png.png?width=23&name=Screen%20Shot%202022-05-25%20at%2010-02-19%20am-png.png) and click **Edit.![](https://knowledge.organisations.ausmed.com.au/hubfs/Screen%20Shot%202022-06-03%20at%209-09-19%20am-png.png)**
     3. Click on the user's name, then navigate to their **Job Roles** under the **Profile** tab of their user transcript. Next, click **Edit** if the user already belongs to job roles, or click **Add to Job Role**.  
         ![](https://knowledge.organisations.ausmed.com.au/hubfs/Screen%20Shot%202022-06-03%20at%2011-07-39%20am-png.png)
4. Select the job roles you would like to add the user to in the **Job Roles** tab of their profile, then click **Update**.  
   ![](https://knowledge.organisations.ausmed.com.au/hs-fs/hubfs/Screen%20Shot%202022-07-21%20at%201-20-54%20pm-png.png?width=267&name=Screen%20Shot%202022-07-21%20at%201-20-54%20pm-png.png)
   
   **Note:** You can add users to as many job roles as needed.

---

#### **Add multiple users to a job role**

1. Go to **Administration** in the top navigation bar of the manager portal.
2. From the left sidebar menu, go to **Manage Job Roles**. 
     1. If **List View** is enabled: 
            1. Enter the name of the job role you would like to add users to in the **Job Role Name** column, or scroll through your list of job roles to locate the role. Next, hover over the row of your chosen team, click the drop-down menu ![](https://knowledge.organisations.ausmed.com.au/hs-fs/hubfs/Screen%20Shot%202022-05-25%20at%2010-02-19%20am-png.png?width=23&name=Screen%20Shot%202022-05-25%20at%2010-02-19%20am-png.png) and click **Add User to Job Role.**
               
               ![](https://knowledge.organisations.ausmed.com.au/hubfs/Screen%20Shot%202022-06-03%20at%2011-10-12%20am-png.png)
            2. Alternatively, click the job role name, then in the upper right of the job role details page, click Add Users to Job Role.![](https://knowledge.organisations.ausmed.com.au/hubfs/Screen%20Shot%202022-06-03%20at%2011-11-32%20am-png.png)
     2. If **Card View** is enabled:
        
            1. Hover over your chosen team, then click the drop-down menu ![](https://knowledge.organisations.ausmed.com.au/hs-fs/hubfs/Screen%20Shot%202022-05-25%20at%2010-02-19%20am-png.png?width=23&name=Screen%20Shot%202022-05-25%20at%2010-02-19%20am-png.png) and click **Add User to Job Role**.![](https://knowledge.organisations.ausmed.com.au/hubfs/Screen%20Shot%202022-06-03%20at%2011-12-56%20am-png-1.png)
            2. Alternatively, click the job role name, then in the upper right of the job role details page, click **Add User to Job Role.**![](https://knowledge.organisations.ausmed.com.au/hubfs/Screen%20Shot%202022-06-03%20at%2011-11-32%20am-png.png)
3. Check the box next to the users you would like to add to the job role, then click **Add Users to Job Role**. ![](https://knowledge.organisations.ausmed.com.au/hubfs/Screen%20Shot%202022-07-21%20at%201-23-34%20pm-png.png)
4. Click **Add** **Users** to **Job** **Role** to confirm.
5. Click the close button![](https://knowledge.organisations.ausmed.com.au/hs-fs/hubfs/Screen%20Shot%202022-06-03%20at%209-43-23%20am-png.png?width=27&name=Screen%20Shot%202022-06-03%20at%209-43-23%20am-png.png)in the upper right, then navigate to **Job Role Members** table to view the users you have just added to the role. ![](https://knowledge.organisations.ausmed.com.au/hubfs/Screen%20Shot%202022-07-21%20at%201-25-06%20pm-png.png)

**Note:** Only users that aren't already part of the job role are listed here. If you can't find a user you'd like to add, navigate to **Job Role Members** to see if they've already been added. 

---

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